Merioneth Beekeepers' Association Welsh button

Personal Data Collection and Handling

The Data Protection Act 1998 (DPA) and the Privacy and Electronic Communications Regulations (PECR) aim to promote robust standards in personal data management, thereby protecting an individual's (data subject's) right to privacy and confidentiality.

The DPA applies to anyone holding information about living individuals in an electronic format (e.g. a PC), or in some cases on paper.

Cymdeithas Gwenynwyr Sir Feirionnydd - Meirionnydd Beekeepers' Association ('MBKA') is an unincorporated body of beekeeping enthusiasts (and family members), and with the nature of its data handling activities, make it exempt from DPA registration with the Information Commissioner's Office [www.ico.gov.uk].

This exemption does not exclude the MBKA or its members from any responsibilities or rights under the terms of the DPA.

The MBKA is committed to compliance with the DPA, and the following eight DPA core principles on good data handling practice, viz:

  1. Personal data shall be processed fairly and lawfully
  2. Personal data shall only be processed for specified and lawful purposes
  3. Personal data shall be adequate, relevant and not excessive for the stated purpose
  4. Personal data shall be accurate and, where necessary, kept up to date
  5. Personal data shall not be kept for longer than necessary to fulfil the lawful purposes
  6. The rights of individuals under the DPA shall be complied with
  7. Appropriate technical and administrative measures shall be in place to ensure the security of the personal data
  8. Personal data shall not be transferred to countries or territories outside the European Economic Area (EEA) without ensuring the security of the data and that the rights of the individuals are upheld.

It is a condition of all classes of membership that members consent to their details being held by the MBKA - on paper and/or electronically. This information is used for efficient administration of the MBKA and its activities; and for lawful distribution of information.

It is a condition of *membership that members consent to their details being passed to:

  • The Welsh Beekeepers' Association - for public liability insurance, affiliation and publication distribution purposes *[Full members]
  • BDI Ltd - for bee disease insurance *[Full members]
  • The Regional Bee Inspectorate - to aid control of bee disease *[Full & Associate members]

Compliant with the PECR, selected information about bee related products (e.g. proprietary bee goods) and services (e.g. courses, conventions) offered by third parties (e.g. beekeeping suppliers, other beekeepers' associations), which the MBKA considers could be of potential interest or benefit, is sent by email to consenting members. Receipt of these emails can be cancelled at any time by a member giving notice.

Members' data (subject data) is not sold to third parties and is deleted within a reasonable time period when the relationship between a member and the MBKA ends.

The MBKA is the data controller, and to whom all complaints and data access requests should be made - the fee of £10, prescribed by the DPA to accompany such requests, will not be required.

[Rev:2 December, 2012]