The Data Protection Act 1998 (DPA) and the Privacy and Electronic Communications Regulations (PECR) aim to promote robust standards in personal data management, thereby protecting an individual's (data subject's) right to privacy and confidentiality.
The DPA applies to anyone holding information about living individuals in an electronic format (e.g. a PC), or in some cases on paper.
Cymdeithas Gwenynwyr Sir Feirionnydd - Meirionnydd Beekeepers' Association ('MBKA') is an unincorporated body of beekeeping enthusiasts (and family members), and with the nature of its data handling activities, make it exempt from DPA registration with the Information Commissioner's Office [www.ico.gov.uk].
This exemption does not exclude the MBKA or its members from any responsibilities or rights under the terms of the DPA.
The MBKA is committed to compliance with the DPA, and the following eight DPA core principles on good data handling practice, viz:
It is a condition of all classes of membership that members consent to their details being held by the MBKA - on paper and/or electronically. This information is used for efficient administration of the MBKA and its activities; and for lawful distribution of information.
It is a condition of *membership that members consent to their details being passed to:
Compliant with the PECR, selected information about bee related products (e.g. proprietary bee goods) and services (e.g. courses, conventions) offered by third parties (e.g. beekeeping suppliers, other beekeepers' associations), which the MBKA considers could be of potential interest or benefit, is sent by email to consenting members. Receipt of these emails can be cancelled at any time by a member giving notice.
Members' data (subject data) is not sold to third parties and is deleted within a reasonable time period when the relationship between a member and the MBKA ends.
The MBKA is the data controller, and to whom all complaints and data access requests should be made - the fee of £10, prescribed by the DPA to accompany such requests, will not be required.
[Rev:2 December, 2012]